Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551088

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551088

Active Travel Fund (ATF) Programme

35

Admissions Arrangements for the 2022/23 School Year

36

Annual review of ward committee funding

43

Capital and Investment Strategy

53

Capital Programme  2021/22 to 2025/26

54

City of York Trading Limited – Approval of the Shareholder Agreement

59

Consideration of consultation results from the Revival Estate following a petition being received requesting Residents’ Priority Parking

48

Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington

34

CYC Renewal and Recovery Strategy update

22

Draft Vehicle Crossings Policy

32

Economic Strategy Progress Update

41

Economy & Place Transport Capital Programme – 2020/21 Monitor 2 Report

47

Engaging with York’s minority communities

42

Financial Inclusion/Welfare Benefits Update Report

24

Financial Strategy 2021/22

56

Financial Strategy 2021/22 to 2025/26

16

Financial Strategy 2021/22 to 2025/26

14

Financial Strategy 2021/22 to 2025/26

17

Financial Strategy 2021/22 to 2025/26

18

Financial Strategy 2021/22 to 2025/26

13

Financial Strategy 2021/22 to 2025/26

10

Financial Strategy 2021/22 to 2025/26

11

Financial Strategy 2021/22 to 2025/26

15

Financial Strategy 2021/22 to 2025/26

12

Haxby Road, New Earswick – Triple Cushion Replacement Trial

30

Health & Safety Update Report

26

Hopgrove Lane South Consultation Update

49

*Navigation Road Walking & Cycling Improvements - Consultation Results and Final Proposals

50

Progress towards determining all outstanding DMMO applications

33

Q3 20-21  Capital Programme Monitor

52

Q3 20-21 Finance and Performance Monitor

51

Quarterly Economic Update

6

Resident Parking Consultation for Broadway West and Westfield Drive

46

Skills and Employment Update

7

Street Works – Changing from noticing to a permitting scheme

21

Supporting housing delivery and public service infrastructure – Planning Consultation (New Permitted Development Rights)

40

The York Business Improvement District renewal ballot

19

Treasury Management Strategy Statement and Prudential Indicators

58

TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239

27

Update on E-scooter Trials

29

Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications

38

York 5 Year Flood Plan Update

9

York 5 Year Flood Plan Update

60

*York Learning Services Self-Assessment

45

York’s Culture Strategy

44

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

22/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Quarterly Economic Update

Description:

Purpose of the Report: To update the Executive Member on the performance of the York economy.

The Executive Member will be asked to note the contents of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Consultation with all relevant Officers/Members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

22/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Skills and Employment Update

Description:

Purpose of report: To update the Executive Member on the skills and employment support available to residents and businesses within York and how the council has worked with partners to:
• align and, where possible, adapt existing public-funded provision
• shape local implementation of new national initiatives
• communicate support available to residents, young people and businesses
• signpost York’s emerging and future skills needs to influence the development of
York and & North Yorkshire LEP plans.
In addition to updating on actions to respond to the immediate economic impact of Covid-19 on employment, the report will also provide an updated timeline for the development of a city skills strategy. It will focus on the progress made by the Skills and Employment Board’s Task & Finish Group to build an evidence base that will underpin the one-year plan and 10-year strategy.

What will the report ask Members to do:
The Executive Member will be asked to note the activity detailed in the skills and employment update report. The Executive Member will also be asked to support and approve the updated timeline for completion and sign off of the one-year plan.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Alison Edeson

alison.edeson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

06/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Children, Young People and Education Portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Chief Executive

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Culture, Leisure and Tourism Portfolio.

The Executive Member is asked to Consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Environment and Climate Change Portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Housing & Safer Neighbourhoods Portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Transport Portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

12/01/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Executive Member Culture, Leisure & Communities Portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Sarah Kirby

Deadline for Report:

30/12/20

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Chief Executive

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Financial Strategy 2021/22 to 2025/26

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Meeting Date:

13/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Executive Leader portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Executive

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

13/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Finance and Performance Portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Executive

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Health and Adult Social Care

Meeting Date:

13/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Strategy 2021/22 to 2025/26

Description:

Purpose of Report: To provide background information for the overall Financial Strategy and to present the savings proposals and growth assumptions for the Health and Adult Social Care Portfolio.

The Executive Member is asked to consider, in the context of the overall budget, the 2021/22 revenue growth and savings proposals and the feedback from consultation for their portfolio.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Corporate Director of Health, Housing and Adult Social Care

Contact Details:

Sarah Kirby

sarah.kirby@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/01/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

The York Business Improvement District renewal ballot

Description:

Purpose of  Report: To advise the Executive about the York Business Improvement District (BID) renewal ballot. This will allow local businesses within the BID area to vote on whether they wish the BID to continue as an organisation for a second five year term.
*Please note this report, and the ballot renewal date, has been delayed for three months due to the COVID-19 pandemic.

The Executive will be asked to:

• Support the City Centre BID and its work, and its bid for a second term
• Confirm that the Executive is satisfied that the York BID proposals are not in conflict with any existing Council Policy
• Note the Baseline Service Agreements which provide a legal commitment by the Council to maintain provision of relevant services in the BID area
• Approve arrangements proceed to allow the Council to operate the ballot and act as the collection agent for the levy
• Note the stages and timescales required to secure a second BID term

This item has been postponed until 14 January 2021 due to the York Bid Ballot date has been delayed and therefore the above report has been slipped in line with the revised timeline.

Wards Affected:

All Wards

Report Writer:

Penny Nicholson

Deadline for Report:

16/11/20

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Penny Nicholson

penny.nicholson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

All levy payers within the BID geography with be consulted.

Process:

This process will be outlined in the report.

Consultees:

Background Documents:

The York Business Improvement District renewal ballot

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/01/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Street Works – Changing from noticing to a permitting scheme

Description:

Purpose of Report: The aim of this report is to seek approval from the Executive to conduct a public consultation on proposals to introduce a permit scheme to govern all utility and highway works activities within the authority’s highway network.

Executive are asked to approve a public consultation exercise to seek feedback from statutory consultees and other stakeholders on the proposals to introduce a permit scheme to govern all utility and highway works activities in York.

This decision has been postponed from the 15 December 2020 to allow for To allow further consideration of the consultation responses.

Wards Affected:

All Wards

Report Writer:

Helene Vergereau

Deadline for Report:

04/01/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Helene Vergereau, Traffic and Highway Development Manager

helene.vergereau@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Please contact the report author for further details.

Consultees:

Background Documents:

Street Works – Changing from noticing to a permitting scheme

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/01/21

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

CYC Renewal and Recovery Strategy update

Description:

Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year.

Wards Affected:

All Wards

Report Writer:

Will Boardman

Deadline for Report:

04/01/21

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Executive

Contact Details:

Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager

will.boardman@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Consultees:

Background Documents:

CYC Renewal and Recovery Strategy update

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Financial Inclusion/Welfare Benefits Update Report

Description:

This paper will update Executive members on:

financial inclusion (FI) activity during the financial year 2019/20 including delivery of FI grant schemes;
financial inclusion (FI) activity during 2020/21 to date including delivery of FI grant schemes, focussing particularly on the impact of the Covid-19 Pandemic and related activities;
for these periods an update on benefits statistics and performance as administered by the council including the York Financial Assistance Scheme, latterly enhanced by additional hardship funding provided by the council;
any ongoing impact of welfare benefits changes in York, including Universal Credit and importantly the support available for residents in dealing with this and Covid-19 challenges;
any necessary recommendations and decisions around the annual Financial Inclusion Grants Scheme for 2021/22.

The Executive member in consultation with the Executive Member for Housing & Safer Neighbourhoods will be asked to note the contents of the report and approve any decisions in relation to the 2021/22 Financial Inclusion Grant Scheme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Executive

Contact Details:

Pauline Stuchfield, Assistant Director - Customer Services and Digital

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

N/A as this report is in the main for information.

Consultees : Feedback from Financial Inclusion Steering Group and Advice York partners will be sought on up to date city wide activity and data.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Health & Safety Update Report

Description:

Purpose of Report: To update the Executive Member on the Council’s Health & Safety arrangements, key areas of work of the Health & Safety Service for the financial year 2019/20 and to date in 2020/21, plus an update on the performance of the Health and Safety shared service with North Yorkshire County Council. The impacts and work in relation to the Covid-19 pandemic will also be covered and a forward look at priority areas of work for the remainder of 2020/21 and into the following year.

The Executive Member will be asked to note the report and identify any risk areas for future reporting.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Executive

Contact Details:

Pauline Stuchfield, Assistant Director - Customer Services and Digital

pauline.stuchfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

N/A as the report is for noting.
Consultees:
Health and Safety arrangements are jointly monitored with Trade Unions through the council’s Joint Health & Safety Committee

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239

Description:

Purpose of Report: to seek approval of the proposed refurbishment of the Traffic Signal Controls at the junction of Clifton Moorgate and Hurricane Way.

The Executive Member is asked to approve option 1.

This decision was deferred from the 1 December Executive Member for Transport to 18 January 2021 decision session to allow for local residents and Ward Councillors an additional opportunity to engage in the decision making process.

Wards Affected:

Rawcliffe and Clifton Without; Rural West York Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

James Williams, Transport Systems Project Manager

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

A consultation is being carried out to offer key user groups and ward councillors an opportunity to have their say on the proposed structure.
Consultees:
Age UK York
First Group
Yorkshire Ambulance Service
York Archaeological Trust
Connexions Buses
Transdev
York Civic Trust
York Blind and Partially Sighted Society
Arriva Yorkshire
Harrogate Coach
Visit York
Reliance Buses
Stephensons of Easingwold
Cycling UK
Glen Coaches
York Cycle Campaign
North Yorkshire Police
York Pullman Buses
Traffic Link
Road Haulage Association
North Yorkshire Fire Service
East Yorkshire Buses
TrafficMaster
The Ghost Bus Tours
Walk Cycle Life
York Bike Belles
York Hospital
York People First
York’s Walk Cycle Forum

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on E-scooter Trials

Description:

Purpose of the Report: To provide an update on the e-scooter trials since roll-out of a shared e-scooter rental scheme in mid-October 2020, and propose the introduction of shared e-bikes to this scheme.

What will the reports ask the Executive Member to do: To consider a report on the progress of the scheme roll out and whether or nor e-bikes can be added to the provision from the end of the January 2021.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Dave Atkinson, Programme Manager

dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

The e-scooter trials have been enabled by the Department for Transport, who expanded the ability of council to undertake trials in response to COVID which has led to limited ability for consultation. Regular contact with key City stakeholders including the Hospital, police force and Universities, has ensured opportunities and challenges of the scheme have been discussed and resolved where necessary.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Haxby Road, New Earswick – Triple Cushion Replacement Trial

Description:

Purpose of Report: To evaluate the trial of a new road layout which has been in place on Haxby Road, New Earswick for 9 months, and suggest if the layout should remain or if other options should be considered.

The Executive Member will be asked to make a decision as to whether the trial road layout should be made permanent or another road layout considered.

This item was originally scheduled to be considered at the 1 December 2020 Executive Member for Transport Decision Session but deferred due to additional work that is required to be undertaken prior to the report coming forward for consideration on the 12 January 2021.

Wards Affected:

Huntington and New Earswick Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Louise Robinson

louise.robinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Email or letter to relevant parties requesting feedback on road layout trial.
Consultees: Residents, Parish Council, relevant Councillors, Emergency Services, Bus companies, cycle groups, other relevant road user groups.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Draft Vehicle Crossings Policy

Description:

Purpose of Report: to present the draft vehicle crossing policy which is proposed to be adopted by City of York Council to support the vehicle crossing application process.

The Executive Member is asked to recommend that the draft policy be subject to public consultation. The draft policy would then become final if no objections are received at the end of the consultation period (3 months) or would be presented to the Executive member for decision if objections are received.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Helene Vergereau, Traffic and Highway Development Manager

helene.vergereau@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Internal consultation conducted. Public consultation to follow this decision if recommendation approved.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Progress towards determining all outstanding DMMO applications

Description:

Purpose of Report: For the Executive Member to be informed of the progress made so far in determining all the outstanding DMMO applications in accordance with the Local Government Ombudsman’s findings.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Russell Varley, Definitive Map Officer, Transport Service-Rights of Way

russell.varley@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington

Description:

Purpose of Report: To consider the objections received to a proposal for a No Waiting on the Verge Regulation order on Intake Lane, Dunnington.

The Executive Member will be asked to consider the proposal together with representations received and decide the way forward.

Wards Affected:

Osbaldwick and Derwent Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sue Gill

sue.gill@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact report author for further details.

Process:

All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

18/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Active Travel Fund (ATF) Programme

Description:

Purpose of report:
(1) To update the Executive Member for Transport on the progress of the schemes being taken forward under the ATF.
(2) To make decisions on progressing some of the individual projects within the fund programme.
(3) To make an allocation of match funding for the programme and agree resources for delivering the programme

The Executive Member will be asked to approve a series of actions required to deliver the ATF programme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Julian Ridge

julian.ridge@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The ATF programme will be consulted on using the methodology set out by the Department for Transport, with a Consultation Plan published by CYC on 11th December 2020.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

19/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Admissions Arrangements for the 2022/23 School Year

Description:

Purpose of Report: to seek approval for the City of York Council co-ordinated schemes and admission policies for the 2022/23 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2022. The report follows a period of consultation from 12th October 2020 to 29th November 2020. The original consultation date was amended from 7th October 2020 to 22nd November to 12th October 2020 to 29th November to include changes to some school catchment areas.

the Executive Member is asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2022.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Mark Ellis, Rachelle White, School Admissions Manager

mark.ellis@york.gov.uk, rachelle.white@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Between 12/10/20 and 29/11/20. The statutory requirement is for a six week consultation.
Consultees:Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications

Description:

Purpose of Report: As a Waste and Minerals Planning Authority, it is our statutory duty to address these issues in York. City of York Council is producing a Joint Plan with North Yorkshire County Council and North York Moors National Park Authority. This is an information report to set out progress on the Minerals and Waste Joint Plan and will inform the Executive Member of the proposed Minerals and Waste Joint Plan Main Modifications and associated public consultation.

The Executive Member will be asked to note the progress of the Minerals and Waste Joint Plan and the proposed Main Modifications and associated public consultation.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Anna Pawson

anna.pawson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Previous consultation has taken place at the following stages: First Consultation (2013), Issues and Options Consultation (2014), Additional or Revised Sites Consultation (2015), Preferred Options Consultation (2015/16), Publication stage (2016), Post-Publication Proposed Changes Consultation (2017).

The Main Modifications public consultation will take place in the new year across the full plan area.

Consultees: Statutory consultees and all consultees contained in the three authorities’ consultation databases.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Supporting housing delivery and public service infrastructure – Planning Consultation (New Permitted Development Rights)

Description:

Purpose of  Report: The consultation runs from 3rd December to 28th January 2021. The scope of the consultation is:
A proposed new permitted development right for the change of use from Commercial, Business and Service use to residential to create new homes, measures to support public service infrastructure through the planning system, and the approach to simplifying and consolidating existing permitted development rights following changes to the Use Classes Order.
The report outlines the questions asked by the Government and Officers responses to the questions.

The Executive Member will be asked to agree to submit the consultation response and detail any further comments.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Becky Eades, Head of Development Services

becky.eades@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Economic Strategy Progress Update

Description:

Purpose of Report: The report will update the Executive Member on work taking place to develop a new Economic Strategy for York. This will include an updated version of the economic evidence base and draft plans for engagement activity with residents and businesses.


The Executive Member will be asked to note the contents of the report and to provide comments on the update economic evidence base and plans for engagement activity.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Engagement with residents and businesses on the development of the Council’s new Economic Strategy is planned for February to March 2021, and will build upon existing engagement taken place through the Council’s “Big Conversation” with residents, sector roundtables initiative and skills engagement work.
Consultees: Residents, businesses, Members, Council Officers and partner organisations.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

02/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Engaging with York’s minority communities

Description:

Purpose of Report: The report provides an update on work undertaken in the Communities and Equalities Team, funded by government, to understand, engage with and reassure communities in the lead up to and following EU exit.

The report will ask the Executive Member to agree priorities for developing and delivering opportunities for minority communities to shape, monitor and deliver local initiatives, projects and services that meet their needs and to influence strategic decision-making.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Councillor Darryl Smalley

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Charlie Croft, Assistant Director Communities and Equalities

charlie.croft@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

02/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Annual review of ward committee funding

Description:

Purpose of Report: to present an update on spending of ward committee budgets during 20/21.

The Executive Member will be asked to note the spending patterns during 20/21 and to identify opportunities and potential priority areas for wards going forward.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Councillor Darryl Smalley

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Charlie Croft, Assistant Director Communities and Equalities

charlie.croft@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

02/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York’s Culture Strategy

Description:

Purpose of Report: To present the city’s new culture strategy.

The Executive Member will be asked to adopt the strategy on behalf of the council.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Charlie Croft, Assistant Director Communities and Equalities

charlie.croft@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The strategy process has undergone extensive public and sectoral consultation.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Culture, Leisure and Communities

Meeting Date:

02/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Learning Services Self-Assessment

Description:

Purpose of Report: to set out York Learning Services’ self-assessment summary. It will identify key considerations in shaping York Learning Services’ strategic plan for the academic year 2021/22.

The Executive Member is asked to approve the self-assessment and to comment on issues that will shape the new plan for the next academic year.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Angela Padfield, Interim Head of York Learning

angela.padfield@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Staff, students and stakeholders are involved in the self-assessment process.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

09/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Resident Parking Consultation for Broadway West and Westfield Drive

Description:

Purpose of the Report: To consider the results of a reconsultation with Residents of Broadway West and Westfield Drive about extending the adjacent R63 zone into their streets.

What will the reports ask the Executive Member to do: To consider the results of the consultation and any comments received and decide the way forward from options given within the report.

Wards Affected:

Fishergate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sue Gill

sue.gill@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Letters were delivered to Residents on both streets.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

09/02/21